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TO: Honorable Town Board FROM: Jason Foote, Town Engineer DATE: April 13, 2026 SUBJECT: Town Engineer re Engineering Planning Grant - Local Share Resolution Requested Action: The Town of West Seneca applied for an Engineering Planning Grant (EPG) in 2025 and was successful in receiving a grant in the amount of $100,000. As part of the grant requirements, the Town is responsible for a minimum 20% local share contribution toward the project. A letter which indicated that the Town was willing to commit to the minimum 20% local share was submitted with the original grant application, but nothing formal was ever fully adopted. At that time, we estimated the total project cost to be $165,000, which would have made the Town share $65,000. However, the proposal that the Town awarded in February 2026 to GHD was for $237,800, which makes the Town’s share $137,800 instead of $65,000. The local share is expected to be funded from available Sewer funds. Therefore, we are requesting the Town pass the attached suggested resolution at the April 13, 2026, Town Board Meeting. RESOLUTION: WHEREAS, the Town of West Seneca previously submitted an application to the New York State Environmental Facilities Corporation (NYS EFC) for an Engineering Planning Grant (EPG) to complete a sanitary sewer system evaluation, including flow monitoring, hydraulic analysis, and development of recommendations to reduce inflow and infiltration and improve system performance; and WHEREAS, the Town was awarded an Engineering Planning Grant in 2025 in the amount of $100,000; and WHEREAS, the total estimated cost of the engineering planning study is $237,800; and WHEREAS, the EPG program requires a minimum local match of at least 20% and that any project costs exceeding the grant award are the responsibility of the municipality; NOW, THEREFORE, BE IT RESOLVED that the Town of West Page 62 of 251