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Town Board of the Town of Hamburg March 9, 2026 Meeting 4.9. Resolution Authorizing a Service Contract with CivicPlus for DocAccess ADA Accessibility Software WHEREAS, the Town of Hamburg is currently under contract with CivicPlus, the Town’s website vendor, and WHEREAS, the Town is committed to ensuring equal access to programs, services, and information for individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and related federal regulations; and WHEREAS, the U.S. Department of Justice has issued updated regulations and guidance regarding accessibility requirements, including enhanced standards for digital accessibility and program access under Title II of the ADA; with a deadline of April 26, 2026, and WHEREAS, CivicPlus has recommended the implementation of DocAccess, a proprietary software solution designed to automate document accessibility compliance, including the remediation of PDF and digital documents, the generation of accessible transcripts and alternative formats, and ongoing monitoring to maintain accessibility compliance; and WHEREAS, the cost for the remainder of 2026 is being offered at a prorated rate of $6,556.99, with a recurring annual renewal cost thereafter of $14,997.20, subject to applicable annual price adjustments, NOW, THEREFORE BE IT RESOLVED, that the Town Board approves authorizing the Supervisor to sign the service contract with CivicPlus for the implementation of the DocAccess software solution. Funds are available in Account A.1690.423. 14