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Town of Aurora - Contract C1003337 Transform Veterans Park, West Falls-Colden Library, and West Falls Community Playground into Local Destinations INSTRUCTIONS FOR NEW NYF CONTRACTS Grant Contract and Signature Pages Review all sections and attachments of the contract and let us know if you have any questions or concerns before signing and submitting the contract. If you need to make any changes to any part of the contract, please indicate so in writing to DOS (please do not handwrite changes into the contract). Some specific areas to review: o Page 1 of the Face Page - confirm that all information entered is correct (Contractor (Grantee) Name & Address, Federal Tax ID number, Vendor ID number, Primary Email Address, Contractor Status/Exemption Codes and, if applicable, Charities Registration number). o Page 2 of the Face Page - verify that the Current Contract Funding Amount is correct. Also, verify that the Current Contract Term listed reflect the time period during which the project activities are to be undertaken and project costs incurred. Be advised that activities and related costs occurring outside of this time period will not be eligible for reimbursement. o Page 6 of Attachment A-1, verify that the Supervisor’s contact information is complete and correct. o Review the budget in Attachment B to confirm that the costs anticipated for this project and the MWBE goals are accurately reflected. Verify that costs listed in: A. Salaries are for time spent by official employees of Grantee only; B. Travel, C. Supplies, and D. Equipment are for costs incurred directly by the Grantee; E. Contractual is for contractors procured directly by the Grantee only; and F. Other contains any other relevant costs which do not fit into the previous categories. o Also in Attachment B, Category E, confirm that the name and address of any known subcontractors are indicated. If you know the subcontractor(s) that will be performing any of the work in Category E (even if it’s another municipality), this information must be listed in the contract. If a subcontractor has not yet been selected for a particular item, “To be determined” should be indicated. o Review the project description and tasks in Attachment C to confirm that the project description and tasks are accurately reflected. Signature Page The person authorized to execute this contract should sign the signature page and have their signature notarized. All signature fields and notary fields must be filled out and the notary stamp must be legible. Contact Update Form Complete the form to indicate the name and address of the Town of Aurora and the contact information for the Supervisor. You should also enter the name and contact information for the MWBE Liaison and you may also enter up to (2) additional contacts to receive contract-related correspondence from DOS. A webinar to assist you with completing this form is located here: https://www.youtube.com/watch?v=Qz0gRyNcXBM o Make sure that the official mailing address of the Grantee is correct and complete. o Verify/correct the contact information for the Supervisor. Make sure all fields are complete. o Contact person #1 and #2 – confirm that the correct people are listed. Ideally, we’d like to see the Grant Administrator and Project Manager listed. Verify/correct/provide the names and contact information for each of the contacts. Make sure all fields are complete. o MWBE Liaison – enter the person who will be responsible MWBE goals and updates for this contract and provide their and contact information. Note that this person must be an employee of the Town of Aurora and should match the person entered as the Designated Liaison on MWBE Form A.