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with appropriate documentation that Contractor has met any requirements imposed on Contractor by the State Environmental Quality Review Act. J. Requirements for Contract GIS Products 1. General GIS Product Requirements -- This document is intended to provide specific requirements and file delivery formats for all GIS materials developed in support of NY Department of State (DOS) projects. These work products include map packages/documents, and associated GIS and imagery files that are created for DOS, including but not limited to products created under grants, interagency agreements and contracts. The following general cartographic requirements must be adhered to by the Contractor: a. Map Products -- The Department requires delivery of digital map products, including all associated GIS and/or CAD digital files. Finished maps should also be provided in a format suitable for viewing and printing (e.g. PDF). All final map products should be submitted to NYSDOS as an ESRI compatible map package (e.g., mpkx, ppkx). For any map products which include derived data, a project package (.ppkx) is the preferred deliverable but any map package that provides the necessary source data and documentation to replicate the methodology and geoprocessing history used to derive such data is acceptable. When creating a map package or project package please make sure to use relative paths with the following boxes checked: 1) Share outside of organization 2) Include toolboxes 3) Include history items b. GIS Data -- All final version spatially enabled files acquired or developed to support mapping and/or spatial analysis through a DOS funded project are considered property of the DOS and are required to be submitted to DOS. This includes but is not limited to all GIS, CAD, and image formatted data. Only final versions of each layer are required for delivery, and must be in an approved format as specified in this document. In addition, all electronic geospatial data, whether vector or raster, must have spatial reference information and be projection defined (have its coordinate system identified and embedded in or associated with the data file), and in the case of CAD data must NOT be in page space or a custom site- specific projection. c. Deliverable Format – Contractors responsible for data generation, maintenance, and map/figure production for this task are required to submit all final products as well as all source files and metadata used to derive them on Recordable CD or DVD, external hard drive, via email attachment (size limit of 20MB) or downloadable from an ftp site on the Internet. If the project is complex or contains multiple map packages, a directory structure and readme text file in the upper level directory that describes the structure are required. Contract Number: C1003337 Page 7 of 11, Attachment A-2 – Program Specific Terms and Conditions