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African Native Caucasia Hispani Asian Two or More Body America America n c American Races n n Erie County Department of Senior Services 90% 0% 10% 0% 0% 0% advisory Board Efforts to Encourage Minority Representation on Boards and Committees The Erie County Department for the Aging understands diverse representation on committees, councils and boards results in sound policy reflective of its entire service area. As such, the Erie County Department for the Aging encourages participation of all its clientele/patrons and interested parties on boards, committees or councils. As vacancies on boards, committees, and councils become available, the Erie County Department for the Aging will make efforts to encourage and promote diversity with active participation of clientele/patrons, community organizations and interested parties. Erie County Department for the Aging contacts advocate of the minority community, such as organizations that serve minority communities and leaders to garner interest in participating onboards, committees or councils. Recordkeeping and Reporting Erie County Department for the Aging maintains records related to the agency’s implementation of Title VI program, including records of the Title VI Plan Board adoption, records of Title VI staff training, public involvement activities, complaints, investigations, language assistance services and other implementation activities. Erie County Department for the Aging shall update the Title VI Plan, every three years and submit the plan to the New York State Department of Transportation (NYSDOT) for approval. Plan and Policy Review The Title VI policy will be disseminated to employees through new employee orientation and periodic email messages. The Erie County Department for the Aging will review its Title VI Plan at least once every three years to determine if modifications are necessary. The Erie County Department for the Aging directly operates scheduling and dispatch services and subcontracts the operation of day of transportation services and will review implementation annually to ensure compliance with Title VI Plan requirements. The agency’s review includes verifying that all employees have received ongoing updates, training, and a copy of the Title VI policies and that all postings are in place and in good condition. Title VI Plan Monitoring – Activity Log Activity (Review-Update- Person Date Remarks Addendum- Adoption- Responsible Distribution) August 1, Verify intake materials, postings. Adopt and distribute Gadzo 2024 Verify all employees receive Title VI 82 | P a g e – E r i e C o u n t y G o i n g P l a c e s P o l i c y a n d P r o c e d u r e