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WEST SENECA COURT ROOM TOWN BOARD PROCEEDINGS 1250 Union Road Minutes - Meeting # 2025-24 West Seneca, NY 14224 December 22, 2025 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to receive and file the Capital Project Report for December 2025. Ayes: 5 Noes: 0 Abstain: 0 Motion Carried 3. Code Enforcement re Building and Plumbing reports for November 2025 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to receive and file the Building and Plumbing reports for November 2025. Ayes: 5 Noes: 0 Abstain: 0 Motion Carried ISSUES OF THE PUBLIC The following comments and questions were received: James Raymond, Cedar Ridge Drive: - Are the positions of Secretary to the Planning Board and Zoning Board of Appeals a part of the Town Clerk's responsibilities - Supervisor Dickson stated they are not, they are additional responsibilities and there is a stipend for them. The Town Clerk's Office has declined to fill the positions. - Were the positions open to the public or internal candidates - Supervisor Dickson stated they are internal candidates, and it is useful that the secretaries are familiar with the town. - How many applicants applied - Supervisor Dickson stated Deputy Supervisor Greenan sought interested candidates. - For many years, the Town Clerk filled this positions and expressed curiosity about the reasons Town Clerk Newton declined the positions - Deputy Town Clerk Martin referred to a previous Town Board taking the Secretary positions away from the Town Clerk and, in Ms. Martin's opinion, the boards run more smoothly when the Town Clerk's Office holds the positions. - Will the Town Clerk still be responsible for registering the minutes - Supervisor Dickson stated that is the appropriate practice. - Why was it that no one in the Town Clerk's Office volunteered for the positions - Supervisor Dickson stated they have their own reasons. - How many applicants were there for the Zoning Board and Planning Board positions - Deputy Supervisor Greenan stated approximately 8 - 11. Councilmember Piekarec stated 11 for the Zoning Board and 8 for Planning Board with 2 applicants applying to both boards. - How are the openings communicated - Deputy Supervisor Greenan stated any and all open positions are posted on Facebook and the town's website. Councilmember Piekarec added that the West Seneca Bee announced this, also. - How many applicants are being interviewed for the positions - Deputy Supervisor Greenan stated 6 for the Zoning Board and 5 for the Planning Board. - Would it not be better to interview all applicants - Supervisor Dickson stated that each Town Board member reviews the resumes and selects 3 candidates. - How long are the appointments for each board - Councilmember Piekarec stated 7 years for the Planning Board and 5 years for the Zoning Board, noting one opening on the Planning Board is for a partial term. Deputy Supervisor Greenan stated the length of the terms matches the number of members on each board. - What specific qualifications are sought and are they different between Town Board members - 10 Page 13 of 201