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REGULAR BOARD MEETING TOWN HALL APRIL 1, 2026 7:30 P.M. Departments initiating procurement shall consult with the Town Supervisor, Town Bookkeeper, or Town Attorney when there is uncertainty regarding the applicability of prevailing wage requirements. Contractors performing public work shall be required to submit certified payroll records and comply with all reporting requirements required under New York State Labor Law. The Town reserves the right to require compliance with prevailing wage requirements where the scope of work reasonably involves construction trades or maintenance of building systems, even if the applicability of prevailing wage requirements is uncertain at the time of procurement. Guideline 6: Inability to Obtain Proposals A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. Guideline 7: Exceptions Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances: (a) Acquisition of professional services; (b) Emergencies; (c) Sole source situations; (d) Goods purchased from agencies for the blind or severely handicapped; (e) Goods purchased from correctional facilities; (f) Goods purchased from another Governmental agency; (g) Goods purchased at auction; (h) Goods purchased for less than $1,500; (i) Public works contracts for less than $1,500. (j) Purchases pursuant to State or county bid, or local or federal bid. Guideline 8: Authorization Limits Any Town official designated by resolution as responsible for purchasing can approve purchases up to $1500. Purchases $1500 to $5000 require written approval by the Supervisor. Purchases over $5000 must be approved by the Town Board. Purchases of equipment over $300 require a P.O. as specified in the Capital Asset Policy. Guideline 9: Overnight Travel Overnight travel of any amount must be approved at a Town Board Meeting. Refer to the Town’s Mileage & Travel Policy for further details.