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GUIDELINE 2. All purchases of a) supplies or equipment which will exceed $20,000 in the fiscal year or b) public works contract over $35,000 shall be formally bid pursuant to GHL §103. GUIDELINE 3. All estimated purchases of: Less than $20,000 but greater than $2,000 requires a written request for a proposal (RFP) and written/fax quotes from 3 vendors. Less than $2,000 are left to discretion of the Purchaser. All estimated public works contracts of: Less than $35,000 but greater than $10,000 requires a written RFP and a fax/proposal from 3 contractors Less than $10,000 but greater than $3,000 require a written RFP and fax/proposals from 2 contractors Less than $3,000 are left to the discretion of the Purchaser. Any written RFP shall describe the desired goods, quality and the particulars of delivery. The Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and the written/fax/oral quotes offered. All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. GUIDELINE 4. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the Purchaser prepares a written justification providing reasons why it is in the best interest of the Town and its taxpayers to make an award to other than the low bidder. If a bidder is not deemed responsible, facts supporting that judgment shall also be documented and filed with the record supporting the procurement. GUIDELINE 5. A good faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. GUIDELINE 6. Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances; a) Acquisition of professional services; b) Emergencies; c) Sole source situations; d) Goods purchased at auction; e) Goods purchased for less than $1,000 f) Public works contracts for less than $3,000