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4. Project Tasks The Contractor shall complete the following Tasks, which shall ensure all aspects of the Project are completed. Each Task has “Products” which shall be submitted to the Department in a timely manner as work proceeds. Task 1.1 Project Initiation Meeting The Contractor, the Department, and any partners responsible for managing the Project, shall hold a project initiation meeting to review and agree upon the Project scope and schedule, Project requirements, roles and responsibilities, the process for procuring consultant(s) for all tasks, contract requirements, including State Environmental Quality Review Act (SEQRA) and MWBE compliance, public involvement in the design of the Project, photos of existing conditions, discussion of any anticipated groundbreakings, ribbon cuttings, or other public relations events, and any other information which would assist in Project completion. In addition, the Contractor and the Department shall agree to a schedule for periodic check-in meetings. The Contractor shall prepare and distribute to the Department a brief meeting summary clearly indicating the agreements reached at the meeting. Work on subsequent tasks shall not proceed prior to Department approval of the proposed approach as outlined in the meeting summary. Products: Written meeting summary outlining agreements reached. Photos of existing conditions. Task 1.2 Consultant Selection and Compliance with Procurement Requirements In consultation with the Department, the Contractor shall retain all professional services through the locally approved procurement process per General Municipal Law. The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with for each consultant by completing the Department’s Procurement Certification form. If a competitive Request for Proposals (RFP) process is warranted, the Contractor shall share the draft RFP with the Department for review prior to releasing. For preparation/certification of final designs and construction documents, and for supervision of construction, a licensed professional engineer, architect or landscape architect licensed to practice in New York State is required. The Contractor shall prepare the draft subcontract(s) to conduct project work with the selected consultant(s). The subcontract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of product completion, a payment schedule with payments tied to receipt of products, and project costs. Contract Number: C1003337 Page 2 of 7, Attachment C - Work Plan