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ECSD No. j Board o/ Managers December 3,2025 Meeting Minutes Page 2 of 5 The new effluent pumping station and chlorine contact tank have been operational for three (3) months. During the last Board meeting the Division of Sewerage Management (DSM) discussed the formation of algae in the new chlorine contact tank. While algae has not been an issue with the change in weather, there have been problems with certain State Pollutant Discharge Elimination System (SPDES) permit compliance samples that have led to adjustments by operations staff to address. Otherwise, everything appears to be functioning well. Phase 2 construction continues to be on hold until the new SPDES permit is in place. The updated goal has been to bid Phase 2 work in the first quarter of 2026, however, the DSM has yet to receive the draft permit from the New York State Department of Environmental Conservation (NIYSDEC). The last update from the NYSDEC was the draft permit was sent to their Division of Environmental Permits on October 3 I 't, which usually takes another week or two before a permit is published. It is uncertain why there has been another delay. As noted during the last Board meeting, Arcadis, the project consultant, has analyzed their remaining work to be completed based on the latest construction schedule and the additional services they have provided. This information was reviewed and there has been back- and-forth on various questions/comments. Ultimately an amendment to Arcadis's engineering agreement would be issued along with award tbr the Phase 2 contractor. Finally, there are no updates on the $10 million grant request through the NYSDEC's Water Quality Improvement Project program or the $25 million grant request through the New York State Environmental Facility Corporation's Water Infrastructure Improvement Act program. b. Steuben Foods / Mooe In July 2025 the DSM submitted a FAST-NY Track "B" grant application to Empire State Development for the Elma Pumping Station and Force Main Upgrades project. In October 2025 Empire State Development requested, and were subsequently sent, additional infbrmation to support their review of the application. While awaiting word on the potential grant, the DSM, Steuben Foods, and Moog have completed a memorandum of agreement for the Track "B" project should the grant be awarded, including the cost share by both industries. The DSM has also completed a draft request for proposals for the Elma Pumping Station and Force Main Upgrades engineering work. With these items drafted, the hope is to decrease the lead time before actual work may commence should a grant award be issued. ITEM NO. 5 _ NEW BUSINESS fl Pavments (Handout) The Board reviewed a copy of the payments on a handout for the month ofDecember 2025. On a motion by Mr. Millar, seconded by Mr. Rood, the Board voted to approve the December 2025 payments. The motion carried, 5 - 0.