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D. Stocking and Equipment Requirements 1. Stocking: The Town of Hamburg will provide the selected contractor the exclusive right to supply all food and beverage vending machine products at the locations listed in section A. Food vending Machines. During the term of the Contract, the contractor shall keep food and beverage machines fully operational. During the term of the Contract, the contractor shall fully supply all products in a timely manner to keep all food and beverage vending machines operating and fully supplied with product, change, and all other necessary supplies to allow the Town of Hamburg and the contractor to maximize sales. The Town reserves the right to conduct periodic audits of the products stocked in the machines to ensure compliance. Contractor shall supply options with regard to how machines will be stocked with items for sale; how machines will be stocked with change; and how cash will be collected from the machines. 2. Equipment: a. Condition of Equipment: All equipment shall be up to date. This shall be interpreted as the latest models available at the execution of the signed contract. Initial equipment must include at a minimum: accept $1, $5, $10 bills; credit/debit card acceptors; cash recycling capabilities; and remote monitoring capabilities that allow Contractor to wirelessly track mechanical issues and detect need for machine refill. Additional specifications may include Energy Star certified machines, and other energy conservation methods such as LED lighting. Machine dimensions and a description of the appearance should be provided in the proposal. Replacement equipment shall be made available to each facility every 2 years for the duration of said contract if deemed necessary by the Town of Hamburg b. Maintenance and Repair: Contractor shall be responsible for handling equipment maintenance, repair, and replacement. Contractor shall provide information on how equipment problems and vandalism issues will be handled including anticipated response time and a repair/replace procedure and contact numbers. c. Equipment Malfunctions & Refunds: Contractor shall provide written policy regarding the handling of reimbursement to facility for lost money in vending machines. E. Ownership Vending machines located within Town of Hamburg facilities will be Contractor-owned. All machines of the Contractor that are placed in Town of Hamburg facilities are at the Contractor's sole risk. The Contractor releases the Town of Hamburg from any claims arising from the loss of or damage to the Contractor's property. F. Revenue and Reports Contractor shall supply proposed compensation rate to the Town of Hamburg for vending machine sales. Compensation to the Town of Hamburg for placement of the vending machines at the sites identified shall be based on a percent of gross sales as a part of the Contractor's agreement. During the contract, the Contractor shall provide a monthly gross receipt report of daily revenues, including an itemized report of sales of each item at each location. As part of their proposal, contractors are to supply options with regard to machine reports and how sales of specific items are tracked. G. References and Subcontractors Contractor must provide references for past-related work which includes contact person, agency, address, phone number, and dates of work for each reference. Be specific to the nature and volume of goods and/or services provided to each reference. 78