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Duration of Contract Contractors will supply a proposal based on a one-year agreement and the option for renewals for two future one year agreements (2026, 2027 & 2028). The Town may elect to renew the selected proposal for one additional period of three years for a total of five and a half years. For any renewal period authorized by the Town product and supply cost as well as the compensation rate will be subject to renegotiation and a mutual agreement of the parties. If a mutual agreement of the parties is not reached within a reasonable period as determined by the Town, the contract will not renew. Proposal Format PROPOSAL FORMAT Consultants should organize Proposals into the following Sections: A. Qualifications B. References C. Proposed Work Plan D. Authorized Negotiator E. Attachments F. Fee Proposal (include in a separate sealed envelope clearly marked "Fee Proposal") The following describes the elements that should be included in each of the proposal sections and the weighted point system that will be used for evaluation of the proposals. A. Qualifications/Quality of Work - 15 points 1. State the full name and address of your organization and, if applicable, the branch office or other subsidiary element that will perform, or assist in performing, the work hereunder. Indicate whether it operates as an individual, partnership, or corporation. If as a corporation, include whether it is licensed to operate in the State of New York. 2. Include the name of executive and personnel by skill and qualification that will be employed in the work. Show where these personnel will be physically located during the time they are engaged in the work. Indicate which of these individuals you consider key to the successful completion of the project. Identify only individuals who will do the work on this project by name and title. Resumes and qualifications are required for all proposed project personnel. 3. State history of the firm, in terms of length of existence, types of services provided, etc. Identify the technical details that make the firm uniquely qualified for this work. 4. Identify brand names and the quality of goods to be sold. B. References - 15 points Provide at least three references for past-related work. Include contact person, agency, address, phone and dates of work for each reference. Be specific as to the nature of goods and/or services provided to each reference. C. Proposed Work Plan - 30 points A detailed work plan is to be presented which lists all tasks determined to be necessary to accomplish the work detailed in the scope of services. The work plan shall define resources needed for each task. In addition, the work plan shall include a timeline schedule depicting the sequence and duration of tasks showing how the work will be organized and executed. The consultant may propose tasks and deliverables outside of those listed above if they believe they are necessary to support the Town's objectives. 79